Privacy Policy

This privacy policy sets out how Art for Social Change uses and protects your personal data in accordance with applicable data protection laws. This includes use of personal data in connection with our Art Led Communication Competition (“Competition”).

1. Who we are

We are Crawford Adam Hollingworth, James Robert Beatton, Sarah Catherine Cary and Melanie Jayne Cunningham, the proposed charity trustees of the proposed charity “Art for Social Change” (“AFSC” or “we”) with offices at 22 Mount Ephraim, Tunbridge Wells TN4 8AS.

We have submitted our application to the Charity Commission to register as a charity.

We are the controller and responsible for the processing of your personal data set out in this policy.

2. Types of personal data we collect about you

Personal data means any information about an individual from which that person can be identified.

We may collect and process different kinds of personal data about you which we have grouped together as follows:

Identity Data

Includes:

• First name
• Last name
• Any previous names
• Marital status
• Title
• Date of birth
• Gender

Contact Data

Includes:

• Billing address
• Delivery address
• Email address
• Telephone numbers

Entry Data

Means any information you provide as part of the Competition, including:

• Artwork details
• School or university information
• Photos
• Mini bio submitted

Where entries are made on behalf of minors, we may also process data relating to legal guardians or co-creators.

Deal Data

Means information relating to commercial agreements, such as:

• Licence terms
• Revenue split arrangements

We may also collect aggregated data such as statistical or demographic data which does not identify you.

3. How we collect your personal data

We collect data from and about you through:

• Participation in our Competition via our website
• Communication with us by email, phone, post, or otherwise
• Parents or legal guardians submitting entries for minors
• Schools submitting entries on behalf of students

4. How we use your personal data

We use your personal data under the following legal bases:

• Performance of a contract
• Legitimate interests
• Legal obligation
• Consent

We may use the following types of data:

• Identity Data
• Contact Data
• Entry Data
• Deal Data

Purposes of use

• To process your Competition entry
  Including reviewing, shortlisting, and publishing entries, artwork, and related information.
  Legal basis: Legitimate Interests
• To verify your identity and authority
  Including confirming identity and representation of third parties.
  Legal basis: Legal Obligation / Legitimate Interests
• To perform commercial agreements
  Including managing licences and contractual arrangements.
  Legal basis: Contract Performance / Legal Obligation / Legitimate Interests
• To manage our relationship with you
  Including notifications, updates, complaints, and queries.
  Legal basis: Contract Performance / Legal Obligation / Legitimate Interests

Marketing

If you request information, participate in a Competition, or support us, we may contact you about similar opportunities unless you opt out.

We will request express consent before sharing your data with third parties for direct marketing purposes.

5. Disclosure of your personal data

Competitions

If your artwork is selected, we may publish:

• Your name
• Your artwork
• Your photo
• Your mini biography

This may appear in:

• Print media
• Digital media
• Social media
• Public spaces such as cafés, bars, bus stops, and others

For minors, guardians may choose whether to use:

• Full name
• First name
• Pseudonym

Visual Data Bank

If you agree, we may display:

• Name
• Mini biography
• Artwork

Third parties

We may share your data with:

• Parents, guardians, or schools
• Legal advisors, accountants, and IT providers
• Zealous.co (competition and website provider)
• Verification services such as Yoti or Post Office
• Organisations involved in mergers or transfers

All third parties must process data only according to our instructions and applicable law.

6. International transfers

Some providers such as Google and Microsoft may store data outside the UK.

If your artwork is published, it may be accessible worldwide.

Otherwise, we do not intentionally transfer personal data outside the UK.

7. Data security

We use appropriate technical and organisational measures to protect personal data from:

• Loss
• Misuse
• Unauthorised access
• Alteration
• Disclosure

Access is limited to authorised personnel only.

8. Data retention

We retain personal data only as long as necessary for:

• Legal obligations
• Operational purposes
• Contractual requirements

We may retain data longer in case of disputes or legal claims.

By law, certain records may be retained for up to six years.

9. Your legal rights

You have rights including:

• Access to your data
• Correction of data
• Deletion of data
• Restriction of processing
• Objection to processing
• Data portability

More information:
ICO Data Protection Rights

You will not usually pay a fee to access your data unless requests are excessive or repetitive.

We may require identity verification before processing requests.

We aim to respond within one month.

10. Contact details

Email: Info@artforsocialchange.org.uk
Postal Address: 96 Banbury Road, Oxford, OX2 6JT

11. Complaints

You can complain to the regulator:
Information Commissioner's Office

We would appreciate the chance to resolve concerns before escalation.

12. Changes to this privacy policy

We may update this policy from time to time.

You should ensure your personal data remains accurate and up to date.